Business Office Assistant

Title: Business Office Assistant
Reports to: Accounting Associate
Employment Classification: Non-exempt
Salary: $15/hour
Job Description (PDF)

Job Summary

The Business Office Assistant will support the projects and workload of the Opera’s various business functions.  This individual will be a responsible team member, working under the direction of the appropriate staff member as required for each task.  This is a seasonal position with varied hours (generally between 20 and 40) and limited overtime, lasting from late-June until late September.  As the pre-season and in-season support role for the department, the job requires hands-on and timely completion of the tasks assigned.

DUTIES/RESPONSIBILITIES

• Assist with cash counting, replenishment of cash bags, register reconciliations and bank deposits.
• Assist in processing accounts payable.
• Assist in implantation of reports using FENXT/Blackbaud accounting software.
• Support other business office and administrative projects as directed. Assignments may involve data input, excel spreadsheet input and review, filing, document assembly, and other general office tasks as necessary.  

EDUCATION/EXPERIENCE

Accounting experience or senior level accounting courses
Experience with cash counting, reconciliations, and basic bookkeeping
Expertise with Excel and other Microsoft office products.

COMPETENCIES

• Ability to learn accounting software
• Ability to navigate complex Excel spreadsheets including creating and troubleshooting formulas
• Ability to manage multiple critical timelines and deadlines, ensuring the timely completion of projects.
• Flexibility with a wide range of duties and responsibilities
• Knowledge of opera/performing/fine arts and current practices in the field – not required but a plus!

PHYSICAL STANDARDS

This position involves light work with lifting or moving of up to 50 pounds occasionally and the ability to support a variety of technology natives and technology challenged users.  Performances are in the evening until late hours in the theater.

This job description in no way implies that these are the only duties to be performed by the employee occupying this position. The fundamental job requirements are included, and these are the essential job functions. Employees will be required to perform any other job-related duties assigned by their supervisor. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The Santa Fe Opera supports employees with its robust safety program, devotion to environmental sustainability and commitment to equity, diversity and inclusion while setting the industry standard for stagecraft. The Santa Fe Opera has an industry-wide reputation as an excellent employer, providing rewarding opportunities amid a setting of great natural beauty. As an Equal Opportunity Employer, the Santa Fe Opera celebrates diversity and inclusion. We do not discriminate against any employee or job applicant on the basis of race, color, religion, national origin, creed, gender, sexual orientation, pregnancy, disability, age, veteran status, political affiliation or philosophy. All qualified applicants are encouraged to apply.