The Santa Fe Opera

Skip to main content Skip to search
Cosmos and other plants on campus

Development Administrator

 

Title: Development Administrator
Reports to: Director of Development
Department: Development
Employment Classification: Non-exempt/year-round, full time, benefited
Salary: $21 to $25 per hour
Job Description (PDF)

Duties/Responsibilities:

Development Gift and Revenue Processing, Acknowledgments and Reports

  • Process all gifts and pledges to The Santa Fe Opera and The Santa Fe Opera Endowment by using the Tessitura software. This process includes preparing matching gift forms, pledge reminders, and depositing revenue moneys from events on a daily basis. Enter and maintain all additional entry for Special Events including attendee status updates, creating new accounts as needed for guests.
  • Prepare posting and deposit reports for the Finance Department including maintaining all reports needed in order to reconcile the Tessitura software with the FENXT accounting system. Oversee all adjusting journal entries needed for reconciliation purposes.
  • Coordinate the running and the checking of program book listing reports to assist in the process of preparing lists for printing.
  • Prepare and/or assist in preparing any other department reports for staff, board, or outside entities as directed.

Development Records Management

  • Assist in the maintenance of records in the Opera’s database including donor memberships for benefit fulfillment, specialized tracking of donations, and the merging of duplicate records.

Annual Fund, Campaign & Special Events Support Under Direct Supervision

  • Set up general ledger accounts, elevated event campaigns, appeals, and other campaigns as directed.
  • Review lists and extractions for Annual Fund solicitation mailings and program book listings
  • Assist with other department tasks and event preparations including set up, clean up and deliveries
  • Attend events to handle check in and provide support

Development Administrative Duties

  • Write letters and prepare supportive materials for solicitations and acknowledgments
  • Prepare the department’s budget for quarterly submission for the approval of the Director of Development prior to submission to the Chief Financial Officer and the General Director
  • Draft meeting agendas, fundraising reports, event calendars, remarks, meeting minutes, and other materials as needed for quarterly Board meetings
  • Coordinate quarterly projection review meetings
  • Act as departmental liaison with the Tessitura Network/ SFO IT department
  • In collaboration with the Director of Development, Director of Annual Fund, Director of Institutional Giving, Director of Special Events and Major Gifts Officers, ensure exceptional stewardship of donors and execution of donor benefits
  • Provide general support for the department and the Director of Development

Requirements and Qualifications:

A Bachelor’s degree, and 2 to 4 years of prior experience in accounting or in support of a development program for a non-profit organization.

A working knowledge of income and expense booking.  Requires the standard familiarization with the use of computer software, including MS Word, MS Excel, and working knowledge of development software Tessitura.

  • Self-directed and takes initiative
  • Detail oriented, organized, and accurate
  • Forward thinking, creative with solutions
  • Able to establish positive working relationships with variety of individuals
  • Excellent communication skills, both written and verbal

In addition, preferred:

  • Ability to exercise exceptional judgment working with high-level donors, Board members, and artists
  • Technological proficiency, including Microsoft Office and Outlook. Experience with donor databases, particularly Tessitura
  • Knowledge of opera and/or performing arts 

Hours:

This is a full-time, year-round, benefited, non-exempt position.

Administration office hours are 9 to 5, or a 35 hour week, on a normal schedule and primarily during non-performance months.

Seasonal events and/or special activities including board preparation, meetings, and other assignments will require additional hours.

Vacation time is generally not allowed from June 1 to August 31 of each year.

Physical Standards:

Ability to remain seated for extended periods of time for preparation of deposits and work in front of a computer monitor. This position involves light work with lifting or moving of up to 20 pounds occasionally and up to 10 pounds frequently.  There is finger dexterity needed to handle paper items, use computer and adding machine.  Occasional crouching, stooping and reaching are required to accomplish tasks. Frequent phone contact is required.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position.  Incumbents will follow any instructions, and perform any other related duties, as may appropriately be required by their supervisor.

This job description in no way implies that these are the only duties to be performed by the employee occupying this position. The fundamental job requirements are included, and these are the essential job functions. Employees will be required to perform any other job-related duties assigned by their supervisor. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The Santa Fe Opera supports employees with its robust safety program, devotion to environmental sustainability and commitment to equity, diversity and inclusion while setting the industry standard for stagecraft. The Santa Fe Opera has an industry-wide reputation as an excellent employer, providing rewarding opportunities amid a setting of great natural beauty. As an Equal Opportunity Employer, the Santa Fe Opera celebrates diversity and inclusion. We do not discriminate against any employee or job applicant on the basis of race, color, religion, national origin, creed, gender, sexual orientation, pregnancy, disability, age, veteran status, political affiliation or philosophy. All qualified applicants are encouraged to apply.

Application Process

Positions require proof of eligibility to work.

  1. Submit a completed employment application form using either the (PDF) Form or Online Form.
  2. Submit your (PDF) application form, resume and cover letter by email to Human Resources or by mail to:

The Santa Fe Opera
Attention: Human Resources
Post Office Box 2408
Santa Fe, New Mexico 87504-2408

(PDF) Application Form

Online Application Form